A Virtual Assistant (VA) provides support services to other businesses from a remote location often using cloud-based tools, either for a one-off project, short or long-term support. Businesses use VAs when they need support but don’t want to employ a full or part-time employee. This enables them to keep overheads low, as there is no office space or hardware required, no holiday pay, PAYE, sick pay, HR, etc. Businesses only pay for the resourcing they need when contracting a VA, making it a very cost-effective and timely option for your business.
As VAs are based remotely, they can support businesses anywhere. I am based in New Zealand but happy to support businesses all over the world. I’m used to working across different time zones.
Here are the kind of things I can help with. This list is by no means extensive. So, if you need help with something not listed, please Get in touch for a no obligation chat.
Admin
- Reports (regular and ad-hoc)
- Updating and maintaining of company policies and procedures
- Xero: invoicing, quotes, statements, etc.
- Document formatting, editing and reviewing (Word, PowerPoint, etc.)
- Data entry and database maintenance
- Systems and processes: setting up and maintaining
- Proofreading
- Desktop research
- Replying to website inquiries
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Personal Assistant
- Inbox and diary management
- Travel and accommodation bookings
- Preparing documents such as letters, PowerPoint presentations, reports
- Appointment arrangements
- Reservations and bookings
- Correspondence management
- Managing your to-do-list and providing reminders
- Expense admin
- Personal appointments and tasks
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Project Management
- Identifying project requirements
- Creating detailed project plans for all stakeholders
- Provide key client relationship services at all stages of the project
- Assist with supplier documentation
- Create budget and keep track of project costs
- Meeting minutes
- General project administration
- Coordinating schedules, meetings and travel
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Events
- Event planning and coordination (incl. pre and post event support)
- Venue/catering research and hire
- Booking speakers and arranging entertainment
- Supplier research and management
- Creating budgets and tracking all costs
- Travel arrangements
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